Documents Needed to Move to Canada: A Complete Guide -

Moving to a new country is an exciting adventure, but it can also be a stressful one. There are many things to consider and plan for, including gathering the documents needed to move to Canada. Preparing the right paperwork ahead of time can save you from unnecessary stress and make your transition smoother.

In this post, we will explore the essential documents needed to move to Canada and provide tips on making the process as straightforward as possible.

Let’s dive in!

Please note that this is not an exhaustive list, and the required documents may vary depending on the immigration program you are using. However, this should give you a solid starting point.

1. Passport

As I mentioned in the 40 things you should do before moving to Canada, the first and most important document you will need when moving to Canada is your passport.

As your primary identification for travel, ensure it’s valid for the entire duration of your stay. If your passport is close to expiring, renew it before your move. This advice also applies to your national identity card, if applicable.

Make sure your passport is up to date. — A passport is essential for your trip to Canada

When reviewing the documents needed to move to Canada, make sure your passport is prioritized, as it’s the foundation of your identification abroad.

2. Permit or Visa

Whether you’re coming to Canada for work, study, or tourism, you’ll likely need a visa or permit. The type you need depends on your purpose for moving, your intended length of stay, and your country of origin. Start your application early, as processing times can be lengthy.

Remember to bring all documents required to activate your permit at the border. Not sure which path to take? Check out A Basic Guide to Moving to Canada. Ensuring you have the correct visa or permit is a vital part of the documents needed to move to Canada checklist.

3. Proof of Funds

Most immigration programs require you to demonstrate financial stability. Bank statements are often the primary proof, but you might also need employment letters if moving for a job. For example, Working Holiday visa holders need proof of at least CAD 2,500. Always check the specific financial requirements for your permit.

Make sure you meet the financial requirements — You will likely have to present proof of funds

Having up-to-date proof of funds is another non-negotiable item among the documents needed to move to Canada.

4. Birth Certificate

If you’re traveling with children, bring their birth certificates. These documents are essential for proving identity and are often needed for school enrollment in Canada.

5. Marriage Certificate or Common-law Relationship

If you’re married, your marriage certificate is vital for various legal processes in Canada. For common-law partners, Canada recognizes relationships where partners have lived together for at least one year. To prove this, gather evidence such as utility bills, shared bank accounts, and joint rental agreements. We used this documentation to secure a work permit for my partner—learn more in How to Get an Open Work Permit as a Common-Law Partner.

Adding relationship-related documentation is essential when compiling the documents needed to move to Canada, especially for immigration purposes.

If you are married, you must bring your marriage certificate when moving to Canada — Gather evidence of your relationship

6. Driver’s License

A valid driver’s license is necessary if you plan to drive in Canada.

You may use your current license temporarily, but eventually, you’ll need to obtain a Canadian driver’s license. The process varies by province; for example, in Ontario, you can follow a streamlined process based on your previous driving experience. Read How to Get a Driver’s License in Ontario, Canada for details.

7. Medical Records

You should have copies of your medical history when you move to Canada.

Bringing your medical history can make accessing healthcare in Canada easier. Include details of any past illnesses, surgeries, or treatments.

You can bring records of any illnesses or medical treatments you have had — Bring documents associated to your medical history

8. Insurance Documents

Since provincial health insurance may not be available immediately, secure temporary travel insurance to cover any emergencies.

In Ontario, for instance, you must wait six months to qualify for the provincial health card. Learn more about this in Health Card for Work Permit Holders.

9. Tax Documents

Tax obligations in Canada often start from the day you arrive. It’s essential to keep a clear record of any income earned throughout the year, both in Canada and your home country. This includes pay slips, contracts, and other evidence of earnings.

If you own assets in your home country, such as property or receive rental income, keep detailed records of these as well. Having these documents organized will simplify your annual tax return and ensure you meet Canada’s tax regulations without complications.

Keep a record of your income for your annual tax return. — Keep documentation organized for tax purposes

Seeking advice from a tax professional familiar with international tax laws can also be highly beneficial.

10. Broad Power of Attorney

A broad power of attorney allows someone you trust to handle affairs on your behalf while you’re abroad. This document can cover tasks like signing legal papers, managing financial accounts, or overseeing property back in your home country.

To set this up, consult a notary or legal expert in your home country. Ensure that the individual you assign is someone you trust completely, as they will have significant responsibilities. This document is especially useful for unexpected situations or if you need to maintain connections to your home country while living in Canada.

11. Scan Important Documents

Digitally scan and save important documents you don’t want to carry physically. Scanned copies are invaluable for online paperwork and serve as a backup in case the original documents are lost or damaged.

Scan essential documents that you do not want to carry physically. — Scan and save important documents

Store these files securely on a cloud service or a USB drive, and ensure they are password-protected for safety. This step is a simple yet effective way to ensure you have access to all the documents needed to move to Canada at any time.

12. Create a Folder

Finally, create a dedicated folder for all the documents needed to move to Canada. Include your travel insurance, proof of funds, and Port of Entry letters.

Organize the folder by categories—for instance, identification, finances, and permits. Keeping everything in one place ensures that you can quickly find what you need during your journey or at the border. Always carry this folder in your hand luggage to avoid losing it in checked baggage.

Conclusion

I hope this guide gives you a clear idea of the documents needed to move to Canada. Every individual’s situation is unique, so it’s crucial to check the specific requirements for your visa or permit and gather additional documents as needed for your personal circumstances.

Moving to a new country can be challenging, but with the right preparation and all the documents needed to move to Canada in order, you can make the transition smoother and less stressful.

For more tips and insights, be sure to check out 40 Things You Should Do Before Moving to Canada.

Safe travels, and best of luck on your new adventure!